Ministry Activity / Program Request Checklist

***Please utilize this checklist to allow the Church Administrative Office to better serve the ministry.***

This checklist must be completed and submitted to the office at least 1 MONTH PRIOR to your Activity / Program.

All requests are subject to approval must support TCOLCC’s Mission & Vision and are subject to approval or denial by Pastor Middleton or his designated leadership authority.

Ministry Name:	Today’s Date:11/18/2022
Ministry Leader:
Activity / Program Name:
Event Date:	Event Time:	Set Up & End Times:
Purpose or Objective of Activity:
LOCATION OF ACTIVITY: (Check One) ______ TCOLCC ________ Outside Location
If outside of TCOLCC, please provide Name & Address of location:
Administration Support Requirements
Has Pastor / Ministry Development Team Approved of Activity / Program?	(Circle One) YES NO
Designated Ministry Development Team Leader:
Has the Church Administration been contacted regarding the details of this Activity / Program? Has the Activity / Program been added to the church calendar?	(Circle One) YES NO (Circle One) YES NO
Is a Guest Speaker required? Has the Guest Speaker been approved by Pastor Middleton? Has an invitation letter been requested from the church adr1inistration office to be sent to the Guest Speaker? (Office Use Only)	(Circle One) YES NO N/A (Circle One) YES NO N/A (Circle One) YES NO N/A
Has a budget / honorarium been requested / submitted to the Director of Operations? (Budget info MUST be emailed at least 4 weeks prior to Activity / Program.) Will any up-front monetary funding be needed from the church office? If yes to either question, the Ministry Leader MUST contact the administration office and make an appointment for budget review. *Cash is not kept on hand. Reimbursement Check Request Forms are found near the copy machine outside the Deacon’s Office and can be submitted after activity, if necessary.	Circle One) YES NO N/A (Circle One) YES NO N/A
Will you or anyone from your team need a Tax-Exempt letter to purchase items for the Activity / Program? Name of person shopping: ___________________________________	(Circle One) YES NO N/A
Does the Activity / Program require a wrap up meeting? If yes, please contact the church administration office to schedule a meeting date. Wrap Up meeting time & location: (Office Use Only) _______________________	(Circle One) YES NO N/A Date of Wrap Up: ______________
Service / Ministry Support Requirements
AUDIO / SOUND / VIDEO Will the Audio / Sound / Video Team be needed to run tech equipment? If your activity requires specific technical needs, please contact the Audio / Sound Ministry Directors at least 3 weeks prior to Activity / Program to discuss specific instructions. (Please see Deacon Lee James or Brother Bryan Lee) Will Activity / Program need streaming?	(Circle One) YES NO N/A (Circle One) YES NO N/A
COMMUNICATIONS Will an announcement or flyer be needed prior to the Activity / Program? If yes, please contact the Communications Director at least 3 weeks prior to Activity / Program to discuss specific details. – Sis. Marquetta Hamell lanebrownm@icloud.com Will the activity / program flyer need to be placed on the Church’s Website?	(Circle One) YES NO N/A # of Flyers Requested: _____________ (Circle One) YES NO N/A
Will any printed materials be needed for the Activity / Program? If yes, please contact the Church Administration Office at least 3 weeks prior to Activity / Program to discuss specific details.	(Circle One) YES NO N/A Date Prints Needed:_____________ #of Prints Needed: ____________________
MAINTENANCE What space will be needed for the Activity / Program? __________Sanctuary __________Classroom ***Use of the Sanctuary may requires specific approval. Room availability must be verified by Church Administration by review of Church Calendar.	Classroom Assigned:____________ _____________________________ (Office Use Only)
Will event require special detail cleaning or preparation by the maintenance department prior to the Activity / Program? If yes, the request MUST be made at least 4 weeks prior to Activity / Program by email to the administration office for verification and completion.	(Circle One) YES NO N/A Date Cleaning Needed:___________ (Office Use Only)
Will the Activity / Program need specific chair & table set up? If yes, please provide: How many people are expected?__________ How many tables are requested? ____________________	(Circle One) YES NO N/A Set Up by:___________________ (Office Use Only)
Each Ministry is responsible for clean-up of their Activity, Event or Program. Has a “Clean Up Team” been established?	(Circle One) YES NO N/A
DECOR Will decorations be needed? If yes, please contact the Church Administration Office at least 3 weeks prior to Activity /Program to discuss specific details.	(Circle One) YES NO N/A Date Decorations Needed:_______________________
For Office Use Only – Other Ministry Support / Contact Needed
Deacon on Duty: __________________________________	Will Security be needed? (Circle One) YES NO
Fine Arts – Music / Drama / Dance	City Café / Hospitality	Men’s / Women’s Ministries	Marriage / Singles Ministries	Generations Ministries	Evangelism / Community Care
Notes: